BOARD POLICY MANUAL
Dr. Sara P. Ebarb
Superintendent of Schools
The policies contained herein are effective: March 2010
(Click here to view policy manual)
The policies, laws, guidelines, or other material provided herein were adopted by the School Board. The policies and related information are for information purposes only. Forethought Consulting, Inc., its suppliers and licensors provide only the publication media for the policies and related information passed or accepted by the School Board. Nothing herein shall be construed to place liability on Forethought Consulting, Inc., its licensor and suppliers, for any and all liability or damage whatsoever caused by relying on the information or content contained in the Sabine Parish School Board website, and in particular the CAPS, Computer Assisted Policy Service, portion contained on the Board's website.
This manual consists of the policies of the Sabine Parish School Board; some major regulations and/or procedures adopted by the Board and intended to facilitate the implementation of Board policy may also be included.
Policy development in a modern, forward-looking school system is a dynamic, ongoing process. New problems, issues and needs give rise to the continuing need to develop new policies or to revise existing ones. This is why the Board employs the loose leaf format for its policy manual. It is easy to keep up-to-date.
Each person holding a copy of this manual should make a diligent effort to keep it up-to- date as new or revised policies are distributed by the central office.
How to Use This Manual
The Sabine Parish School Board operates according to policies established by the Board. The Board, which represents both the state and parish community, develops the policies after careful deliberation; and the school administration implements them through specific regulations and procedures. The Board then appraises the effects of its policies and makes revisions as necessary. In the interest of harmony, efficiency, uniformity of interpretation, coordination of effort, and in fairness to all concerned, the Board shall make this policy manual available to all who are affected by its policies.
PLEASE NOTE: All copies of this manual are the property of the Sabine Parish School Board.
About School Board Policies
Generally, the role of a School Board is to set policy and the role of the administration is to execute it. Here is the basic distinction between policies, regulations, and procedures:
Policies are principles adopted by the Board to chart a course of action. They tell what is wanted and may include also why and how much. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day to day problems; they need to be narrow enough to give the administration clear guidance.
Rules and Regulations are specific requirements generally established by the Superintendent and/or his staff, but may be specifically adopted by the Board. They are specific directions to fully implement the intent of respective policy statements.
Procedures are step-by-step guides that assist all personnel to carry out the specific regulations. They state exactly what is to be done and give detailed steps of how to do it.
These definitions are serviceable most of the time. They reflect sound theory of governance and administration. But the real world of School Boards does not always conform. For example:
Often the state and federal governments confuse the distinction and require Boards of Education to make detailed rules; and many regulations are established by law or by the State Department of Education.
A School Board also signs many contracts which incorporate rules and regulations.
Additionally, the public may demand that the Board, itself, not the administrator, establish the specific rules and procedures in certain sensitive areas.
Thus, the separation of Board policies and administrative regulations and procedures follows several rules of thumb in addition to "basic theory:"
- All edicts of the state (even though regulations) are usually considered mandated Board policy.
- All agreements signed through contract (even though regulations) may be considered mandated Board policy.
- Where the Board has written regulations in particularly sensitive areas, and has incorporated them into policy, the entire statement may be included as Board policy, or the information may be separated into a Board policy and a Board regulation.
- Where the Board has adopted rules and regulations concerning its own procedures (as how it conducts meetings), these statements concerning operations of the Board generally appear as policy statements.
As long as the administration operates within the guidelines of general policy adopted by the Board, it may change administrative regulations and procedures without prior approval of the Board--unless the Board has specifically asked that a particular regulation or procedure be given prior Board approval, or the change is to a previously adopted Board regulation or procedure. However, only the Board can adopt new policies or revise old policies.
Is the Manual Complete?
No. The manual contains all of the current written policies of the Board to date. But continually, the need for developing additional policies in writing, for adopting new ones, and revising old ones becomes apparent. No matter how well conceived and well developed, a policy manual can never be 100% up-to-date. Policy statements will be developed, coded according to the classification system, and issued for insertion in the manual as the need arises.
It is the hope of the Sabine Parish School Board that this collection of policies will make a greater harmony and efficiency possible in all areas of school operations. It is hoped that this manual will enable the Board to devote more time to its primary duty--the development of long-range policies and planning for the future of the school system.
Each holder of a copy of the official Sabine Parish School Board Policy Manual shall be responsible for complete maintenance of their respective copy and assure that the copy held is appropriately updated by inserting revised policies and/or adding or deleting policies or other information as approved by the Board. Each holder shall be notified of all official changes to the manual as they occur.
Sabine Parish School Board